No Per-Seat Licences
ERPNext is open-source. The client pays for hosting and implementation, not for 150 named seats, saving £40,200/year.
Open-Source
Microsoft Solution Partner
|Open-source · No vendor lock-inUSA · UK · India +44-20-3286-7573
Case Study
Month-EndCloseFrom12Daysto2Days—ERPModernisationforaUKManufacturer
How a 150-person UK manufacturer consolidated 4 disconnected legacy systems and spreadsheets into a single ERPNext platform, cutting month-end close by 83% and saving £180,000 annually. Delivered in 14 weeks.
At a Glance Metrics
- 2 days
- Month-End CloseReduced from 12 days, saving 10 days of manual work.
- £180,000/yr
- Inventory Losses SavedEliminated over-ordering, under-ordering, and obsolete stock.
- 60%
- Shorter PO ProcessingProcurement cycle time fell from 6 working days to 2.4 days.
Client Background
The client is a UK-based manufacturer of specialist engineered components, supplying into the automotive and aerospace supply chains. The business employs 150 people across a single manufacturing facility and a sales/administration office. Annual revenue at the time of engagement was approximately £18 million.
The business had grown substantially over the previous decade. This growth had been achieved commercially and operationally, but the systems underpinning the business had not kept pace. The digital infrastructure was a patchwork of tools acquired at different points: a legacy ERP system, a separate manufacturing scheduling tool, a standalone purchasing system, and an extensive web of spreadsheets.
The Challenge: Disconnected Silos & Stock Bleeding
Operations were bottlenecked by three core operational issues:
- Manual Month-End: The finance team spent 12 days manually reconciliating numbers across separate tools, delaying management visibility.
- Stock Blindspots: decisions were based on out-of-date stock spreadsheets, resulting in over-ordering, rush delivery premiums, and stock write-offs.
- Slow Purchasing Bottleneck: Purchase requisitions were paper-based, taking 6 working days from requisition to issued PO and stalling production lines.
Solution Architecture
The Solution: ERPNext Implementation
Techseria implemented ERPNext as the single system of record for finance, manufacturing, procurement, stock, and sales order management.
Manufacturing Modules
End-to-end BOM management, work order routing, scheduling, quality inspection, and external subcontractor workflows.
ManufacturingReal-Time Inventory
Integrated stock ledger current to the second, automatically updating finance and purchasing departments.
InventoryAPI Integrations
Connected legacy statutory reporting systems and linked CNC machine data feeds to work order completions.
REST API
Change Management and Go-Live Success
The 14-week implementation included a structured change management programme: role-based training for all 150 users, super-user training for 8 internal champions, a 4-week parallel running period, and a hypercare period of 3 weeks post go-live with daily check-ins. The project was co-sponsored by the Finance and Operations Directors, which was a material factor in the smooth go-live.
Our Process
Project Timeline
Completed on-schedule in 14 weeks from kick-off to go-live.
- 01Phase 1
Discovery & Plan (Weeks 1-2)
Process mapping workshops with finance, operations, and procurement. System and license audits leading to fixed-price proposal.
- 02Phase 2
Configure & Migrate (Weeks 3-12)
Setup database instances. Map 14,000 SKUs and Bill of Materials. Build custom API connections and run parallel workflows.
- 03Phase 3
Go-Live & Hypercare (Weeks 13-14+)
Launch system, provide hands-on user support, and conduct post-implementation reviews at 30/90 days.
Consolidate Disconnected Operations and Reclaim Margin
Stop bleeding margins to disconnected software and manual reconciliations. Get a free, objective automation assessment with a Techseria principal.