Asset Registry & Lifecycle
Track every asset from commissioning to disposal: warranty, depreciation, health score every 6 hours, OEE, MTBF/MTTR and total cost of ownership.
IFM & CMMS PLATFORM
One platform for maintenance, compliance, contracts and workforce.
FacilityFlow is an Integrated Facility Management (IFM) and CMMS platform that runs faults, work orders, planned maintenance, assets, HSE, statutory licences, contract KPIs, finance and workforce on one database. It has 35 modules, an offline mobile app, and unlimited users with no per-seat fees.
No commitment Fixed-fee Discovery Response within 4 hours
Capabilities
Every capability your facility needs, working together.
Each module shares the same sites, assets, people and cost data, so nothing is re-keyed between systems.
Preventive Maintenance
Schedule PM by calendar or meter reading with versioned checklists, LOTO and overdue detection. Every visit is timestamped and auditable.
Work Order Management
Nine work-order types and an 11-stage technician workflow. Technicians work from one mobile My Work list, with offline capture.
Safety & Permit to Work
MSRA, permit-to-work, LOTO isolation and gas tests are part of the workflow, with alerts when an approval is missing.
Vendor & Contractor Mgmt
Vendor certification and insurance, contracts, SLA monitoring, automatic ratings and compliance-expiry alerts.
Spare Parts & Inventory
Parts are reserved automatically, reorder levels raise alerts, and cost is captured on every job.
Reporting & Dashboards
164 reports, 96 charts and 140 KPI cards across 25 workspaces, with Excel and PDF export.
Calibration
Calibration schedules with As-Found and As-Left readings, tolerances, reference standards and ISO-style certificates and labels.
COMPLETE FM PLATFORM
Everything your facility needs on one database.
35 integrated modules covering operations, compliance, finance and workforce, built on ERPNext and Frappe HRMS. No separate ERP needed.
Maintenance Operations9 modules
- Fault Management & Helpdesk
- Work Order Management
- Planned Preventive Maintenance
- Meter and Condition-Based PM
- Skill-Based Auto-Assignment
- SLA & KPI Tracking
- Technician Mobile App (Offline)
- Requests Inbox
- MTBF / MTTR / MTTF Analysis
Asset & Equipment8 modules
- Equipment Master
- Lifecycle & Depreciation
- Warranty Management
- Health Score & OEE
- Total Cost of Ownership
- Calibration Management
- QR Labels for Assets and Faults
- Spare Parts & Reorder Alerts
Safety, Compliance & Contracts10 modules
- Permit to Work
- MSRA
- LOTO Isolation
- Incidents & Root Cause Analysis
- Statutory Licences & Certificates
- Site Audit & Inspection
- Contract, KPI & Billing
- FM Budget & Chargeback
- Evidence Library & Documents
- Hash-Chained Audit Trail
Operations, Workforce & Enterprise10 modules
- Energy & Sustainability
- IoT & BMS Integration
- Space Management
- Visitor Management
- Vendor Management
- Occupant Portal & Helpdesk
- Shift Rostering & Attendance
- Leave & Payroll
- Fleet Management
- Multi-Site Portfolio View
COMMERCIAL PRICING MATRIX
Asset health at a glance.
Example view of the asset register. Health scores refresh every 6 hours, so weak assets show up before they become faults. Sample data shown.
Scroll horizontally to view all columns
| Asset Name | Status | Health Score | Last Service |
|---|---|---|---|
| Chiller Unit #4 | Healthy | 92 | 2026-03-20 |
| Boiler B-102 | Maintenance Required | 45 | 2025-11-15 |
| Elevator E-01 | Warning | 76 | 2026-02-28 |
| Air Compressor A | Healthy | 88 | 2026-01-10 |
| Generator G-1 | Scheduled | 100 | 2026-03-25 |
Enterprise Ready
Built for operations teams and IT teams.
Unlimited users, cloud, private cloud or on-premise deployment, and security controls that stand up to a client audit.
REST API
Full CRUD on every DocType and 870+ API methods, with OpenAPI 3.1 documentation.
Integrations
REST API, webhooks, OAuth2, MQTT, BACnet, Modbus, OPC UA, Microsoft 365 mail and ERPNext finance.
Mobile
Native iOS and Android app with offline capture, plus a phone- and tablet-ready web app.
Security
33 roles, MFA per role, AES-256-GCM encryption at rest and a hash-chained audit trail.
Business Continuity
Availability monitoring, printable fallback forms with back-capture, and a System Health workspace.
Deployment
Cloud, private cloud or on-premise. One site per customer, with multi-company and multi-site inside it.
FacilityFlow platform at a glance
- Metric 0135Integrated modulesOperations, compliance, contracts, finance and HR in one platform.
- Metric 02164Built-in reportsPlus 96 charts and 140 KPI cards in 25 workspaces.
- Metric 03130+Scheduled automation jobsSLA escalation, reminders, digests and monthly packs run without manual effort.
- Metric 040Per-seat feesUnlimited users: every technician, contractor, client and authority user.
Complete Fm Platform
Every tool your FM team needs. In one platform.
CMMS, helpdesk, HSE, compliance, contracts, finance and workforce, built on open-source Frappe and ERPNext v16.
Occupant Fault Reporting
Occupants report faults by scanning a QR code or using the public fault page, with photo upload and no login. They can follow status, rate the service and send compliments.
Space & Floor Plans
Space tree, floor plans with CAD layers, allocations with expiry, move requests and occupancy analytics.
Customer & Supplier Portal
A branded portal where customers and suppliers can see orders, invoices, quotations, deliveries, RFQs and issues.
PLATFORM COMPARISON
FacilityFlow vs spreadsheets and standalone CMMS
A simple tool suits a small, maintenance-only team. FacilityFlow is built for teams that also carry SLAs, compliance, contracts and a workforce.
Swipe horizontally to view comparison
| Feature / Capability | FacilityFlow | Spreadsheets | Standalone CMMS |
|---|---|---|---|
| Planned maintenance by calendar and meter | Yes | Manual | Common |
| Contract SLA clocks with pause and EOT records | Yes | Manual | Varies by tool |
| Permit to work, MSRA and LOTO | Yes | Paper or files | Varies by tool |
| Statutory licence reminders | Yes | Manual calendar | Varies by tool |
| KPI deductions and payment statements | Yes | Manual | Often a separate tool |
| HR, rostering and payroll | Yes | Separate tool | Separate tool |
| Offline mobile app | Yes | No | Varies by tool |
| Pricing model | Unlimited users, no per-seat fees | No licence cost | Often per user |
| Best for | Multi-site FM contracts and authorities | Very small teams | Maintenance-only teams |
COMMERCIAL PRICING MATRIX
Asset lifecycle and cost view.
Example register rows. Each asset carries its health score, cost and maintenance history. Sample data shown.
Scroll horizontally to view all columns
| Asset ID | Component Class | Health Score |
|---|---|---|
| CHL-004 | HVAC | 72 |
| GEN-A02 | Electrical | 94 |
See FacilityFlow run your sites.
We will walk through faults, SLAs, planned maintenance, permits and contract KPIs using your own sites and contract rules.
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