Critical Systems Cannot Be Run to Failure
HVAC, medical gas, lifts, sterilisation and back-up power support patient care. Reactive repair in these areas puts clinical work at risk.
CMMS & FACILITY MANAGEMENT FOR HEALTHCARE
Keep Critical Systems Maintained and Every Record Ready for Inspection.
FacilityFlow is a CMMS and Integrated Facility Management platform that helps healthcare estates teams plan maintenance, control permits to work, schedule calibration and keep signed evidence for every job. Records are timestamped and searchable when inspectors ask.
No commitment Fixed-fee Discovery Response within 4 hours
What puts patient-facing facilities and compliance at risk.
The Challenge
How FacilityFlow helps
Planned Maintenance for Critical Assets
Preventive maintenance runs by calendar or meter with versioned checklists, overdue detection and a daily 07:00 reminder. Sensor threshold rules can flag Warning and Critical readings on connected equipment.
Evidence Is Assembled for Inspection, Not Kept Continuously
Engineering teams spend time compiling records instead of maintaining equipment. Continuous evidence is hard when it sits in paper files.
Licences, Certificates and Permits Tracked
Statutory licences, personnel and company certificates run on reminder steps and renewal cycles, with 22 pre-loaded licence types. Daily alerts flag missing MSRAs and permits, PPE expiry and certificate expiry.
Planned Maintenance Lives in Spreadsheets
Paper checklists and calendar reminders are easy to defer and hard to audit. Overdue tasks are found late.
Records That Hold Up to Scrutiny
Work orders and visits carry timestamps, digital signatures and photos with capture time and GPS. The Evidence Library, version history and a hash-chained audit trail answer auditors from one place.
Maintenance Records Have Gaps
Missing service dates, unsigned checklists and expired certificates are a regulatory exposure waiting for an auditor to find.
Calibration Under Control
Calibration schedules, As-Found and As-Left readings, tolerances, reference standards and certificates stay linked to each instrument. Due and overdue reports show gaps before an audit does.
The Challenge
Critical Systems Cannot Be Run to Failure
HVAC, medical gas, lifts, sterilisation and back-up power support patient care. Reactive repair in these areas puts clinical work at risk.
Evidence Is Assembled for Inspection, Not Kept Continuously
Engineering teams spend time compiling records instead of maintaining equipment. Continuous evidence is hard when it sits in paper files.
Planned Maintenance Lives in Spreadsheets
Paper checklists and calendar reminders are easy to defer and hard to audit. Overdue tasks are found late.
Maintenance Records Have Gaps
Missing service dates, unsigned checklists and expired certificates are a regulatory exposure waiting for an auditor to find.
How FacilityFlow helps
Planned Maintenance for Critical Assets
Preventive maintenance runs by calendar or meter with versioned checklists, overdue detection and a daily 07:00 reminder. Sensor threshold rules can flag Warning and Critical readings on connected equipment.
Licences, Certificates and Permits Tracked
Statutory licences, personnel and company certificates run on reminder steps and renewal cycles, with 22 pre-loaded licence types. Daily alerts flag missing MSRAs and permits, PPE expiry and certificate expiry.
Records That Hold Up to Scrutiny
Work orders and visits carry timestamps, digital signatures and photos with capture time and GPS. The Evidence Library, version history and a hash-chained audit trail answer auditors from one place.
Calibration Under Control
Calibration schedules, As-Found and As-Left readings, tolerances, reference standards and certificates stay linked to each instrument. Due and overdue reports show gaps before an audit does.
Capabilities
Key Outcomes
What FacilityFlow delivers for healthcare facilities.
Condition Monitoring
Sensor readings with Normal, Warning and Critical states and threshold rules per equipment
Statutory Licence Tracking
Reminder steps, renewal cycles and overdue flags for licences and certificates
Permit to Work & LOTO
Permits, isolation and gas tests approved before work starts on live systems
Calibration Management
As-Found and As-Left readings, tolerances, certificates and overdue reports
Compliance Audit Trail
Hash-chained log and version history, with PDF and Excel export from reports
Sustainability Reporting
Carbon footprint, energy and water tracking and waste metrics
Scheduling & Shift Handover
Schedules with a reschedule log, and handover items for open critical work
Impact by the numbers
- Metric 0122Pre-loaded licence typesReady for statutory tracking with reminders.
- Metric 0245Print formatsIncluding permits, MSRA and calibration certificates.
- Metric 0336Approval workflowsRole-based sign-off for permits, MSRA and more.
- Metric 04164Built-in reportsCalibration, HSE, licences, maintenance and more.
Faq
Frequently asked questions
Make every maintenance record ready before the inspector asks.
Book a healthcare demo covering permits to work, calibration, licence tracking and the evidence library.