Everyone gets access
Technicians, supervisors, contractors, requesters, clients and authority users all get a login. Your cost never rises as your team grows.
Facilityflow Pricing
One Facility. One Price. Unlimited People.
Pay for the facilities you run, not the people who use them. One price per site gives your whole team the complete maintenance, compliance, contract and workforce platform, with unlimited users, managed hosting, support, backups and onboarding included.
Pricing StandardFrom $199/site/monthBilled annually · Unlimited operational users
No per-user licensing. No standard implementation fee on annual plans. Hosting, backups and support are already in your price.
Unlimited operational users
Unlimited technicians
Unlimited contractors & requesters
Unlimited assets & work orders
Managed Azure hosting included
Standard support included
Standard migration included ($0)
Unlimited UsersManaged Azure HostingApplication Support IncludedPlatform Updates IncludedDaily BackupsStandard Migration Included30-Day Live PilotISO 27001 & SOC 2 Type 2 Certified
Master Commercial Pricing in USD ($): $199/site/mo billed annually ($249/mo month-to-month, single site only). Unlimited operational users included.
Estimate Your Investment
The more sites you run, the less each one costs (1 to 250+ sites)How many facilities do you manage?
Quick Presets:
3 Sites
Save $2,520/yr vs 3 single-site plansMulti-Site Plan (2–4 Sites)
Per-Site Effective$129/ site / moBilled annually
Estimated Total$387/ month105 GB pooled Azure storage
Annual Savings: $2,520/yr
Get My Estate QuoteFacilityFlow Subscription Plans & Pricing Tiers
Free Pilot
Free Live Site Pilot
1 site
Not a sandbox. Run FacilityFlow using real operational data from one of your facilities.
$0
30 days · 1 real job site
Start Free Pilot
No credit card required · 30 days
What you get:
- Real FacilityFlow production environment
- 1 active operational site
- Up to 5 GB storage allowance
- Unlimited registered operational users
- Unlimited requesters & tenant portal
- Asset import using standard template
- Basic PPM setup & schedule rules
- QR request workflow & public forms
- Work orders & digital checklists
- Mobile technician app access
- Analytics dashboard access
- Assisted remote setup & onboarding check-in (up to 4 hrs)
Best For Single Facilities
Single Site
1 site
For companies managing one primary commercial, industrial, education, or healthcare facility.
$199/ site / month
Billed annually ($2,388/year)
Choose Single Site
Save $600/yr billed annually
What you get:
- 1 configured job site
- 25 GB dedicated cloud storage included
- Unlimited registered operational users
- Unlimited technicians, supervisors & admins
- Unlimited requesters, tenants & contractors
- Dedicated managed Azure hosting included
- Standard technical support included
- Standard migration included ($0 on annual · up to 8 hrs)
- Asset health scores, OEE and analytics dashboards
- Automated daily backups with standard restore assistance
- Complete maintenance & compliance management
Recommended For 2–4 Sites
Multi-Site
2–4 sites
For regional operations managing 2 to 4 properties with centralized oversight and portfolio reporting.
$129/ site / month
Billed annually · 2 to 4 sites
Choose Multi-Site
Save $2,520/yr vs 3 single-site plans
What you get:
- 2 to 4 configured job sites
- 35 GB storage per site (pooled across sites)
- Unlimited users across all sites
- Multi-site dashboard & portfolio rollups
- Dedicated managed Azure hosting included
- Standard technical support included
- Standard migration included ($0 on annual · up to 20 hrs)
- Site-specific technician routing & permissions
- Cross-site contractor dispatch & KPI comparison
- Multi-site health scores, KPIs and reports
- Centralized vendor contracts & SLA monitoring
Volume Discount (5+ Sites)
Portfolio
5+ sites
For estate owners, university campuses, regional logistics networks, and property managers with 5+ facilities.
From$99/ site / month
Billed annually · 5+ sites
Request Portfolio Pricing
Tier rate applies to all committed sites
What you get:
- 5+ configured job sites (volume rates down to $59/site)
- 50 GB pooled storage per site across portfolio
- Unlimited users across all facilities
- Multi-tier site hierarchy & campus mapping
- Dedicated managed Azure hosting included
- Standard technical support included
- Standard migration included ($0 on annual · up to 32 hrs)
- Estate-wide analytics & compliance auditing
- Performance reviewed for your workload
- Priority remote onboarding assistance
- Quarterly technical review
COMMERCIAL PRICING MATRIX
Volume Pricing Ladder
The tier price applies to all of your committed sites. Sized for your physical estate with unlimited operational users.
Scroll horizontally to view all columns
| Committed Sites | Price per Site / Mo | Example Monthly Total | Example Annual Total | What's included |
|---|---|---|---|---|
1 site | $199 | $199 | $2,388 | 25 GB storage; month-to-month available at $249 (single site only) |
2–4 sites | $129 | $387 (3 sites) | $4,644 (3 sites) | 35 GB per site, pooled; annual commitment |
5–9 sites✨ Best Value | $99 | $495 (5 sites) | $5,940 (5 sites) | 50 GB per site, pooled; public "From $99" |
10–24 sites | $89 | $890 (10 sites) | $10,680 (10 sites) | 50 GB per site, pooled; performance reviewed for your workload |
25–49 sites | $79 | $1,975 (25 sites) | $23,700 (25 sites) | 40 GB per site, pooled; estate review included |
50–99 sites | $69 | $3,450 (50 sites) | $41,400 (50 sites) | Agreed pooled allowance; architecture review, manager sign-off |
100–249 sites | $59 | $5,900 (100 sites) | $70,800 (100 sites) | Agreed pooled allowance; enterprise architecture, director approval |
250+ sitesEnterprise | Custom | Custom | Custom | Custom scope: regions, integrations and dedicated service levels |
What Your Price Delivers
One price. Your whole facility operation covered.
Here is what changes for your team when every site runs on FacilityFlow.
Fewer missed SLAs and penalties
Contract SLA clocks escalate at-risk work every 5 minutes, and the KPI engine flags potential deductions before month end.
Audit-ready, every time
Statutory licence reminders, the Evidence Library and a tamper-evident audit trail answer inspectors from one place.
Lower maintenance cost
Planned and meter-based maintenance, health scores every 6 hours, OEE, MTBF/MTTR and total cost of ownership move work from reactive to preventive.
Faster billing and month end
Monthly performance packs and payment statements are generated for you, and endorsed statements convert straight into invoices.
Live in weeks, nothing to run
Hosting, backups, updates, support and standard migration are included, so there is no IT project and no separate infrastructure bill.
Enterprise & Healthcare FM
Need Custom Security, Hosting or Service Commitments?
FacilityFlow supports private hosting, strict compliance requirements, ERP integrations, single sign-on and custom service commitments for large estates.
Private Azure tenant hosting and data sovereignty
BMS and BACnet field engineering
Legacy ERP data reconciliation
Dedicated customer success contact
Contractual 24×7 support SLA
Security and compliance requirement scoping
Managed For You
Hosting, Support & Updates Included
Your subscription is more than software access. Techseria runs FacilityFlow for you, from hosting and security patches to backups and updates, so your team can focus on facilities, not servers.
Application Support
- FacilityFlow configuration assistance
- User & role setup guidance
- Workflow troubleshooting
- Standard FacilityFlow bug fixes
- Documentation & video guides
Business hours support via portal & email included with all subscriptions.
Always-On Platform
- Managed cloud environment dedicated to your organisation
- Security patching handled by Techseria
- Uptime and performance monitoring
- Proactive platform care and tuning
- Nothing to install, patch or maintain
You never manage servers, firewalls or updates.
Backups & Recovery
- Automated daily backups of data and attachments
- Standard retention included
- Restore assistance on request
- Business continuity readiness
Longer backup retention is available on request.
Managed Updates
- Standard FacilityFlow version releases
- Security patches applied by Techseria
- Database schema upgrades
- Pre-update testing & verification
- Low-impact maintenance windows
Core platform upgrades occur transparently with scheduled advance notification.
Standard Data Migration Included ($0)
Switching Shouldn't Be Expensive
Annual FacilityFlow subscriptions include standard data migration and remote onboarding assistance at no extra cost.
Included in Annual Plans ($0):
Standard onboarding and configuration included at zero cost when you select an annual billing term:
- Asset register import using standard templates
- Equipment location & space hierarchy setup
- User & technician profile creation
- Vendor & contractor contact details
- Standard preventive maintenance (PPM) schedules
Included Remote Effort Caps (Annual Plans):
- Free Live Site Pilot: Up to 4 hours remote setup & onboarding
- Single Site: 8 hours remote configuration & onboarding walkthrough
- Multi-Site (2–4 sites): 20 hours remote multi-facility setup & team training
- Portfolio (5+ sites): 32 hours remote onboarding with named lead (25+ sites custom review)
Separately Scoped / Quoted:
Complex data situations requiring custom engineering or on-site presence:
- Data cleansing, de-duplication, or corrupted source record repair (From $600)
- Data extraction from legacy closed or proprietary on-premise systems
- Custom forms and bespoke workflow engineering ($1,100 to $2,200+)
- Physical asset auditing, barcoding, or on-site serial number verification
- Custom ERP or BMS bi-directional sync development (From $2,600 / $3,500)
Standard migration applies to clean CSV/Excel templates. Complex legacy system extractions are quoted separately before work begins.
Storage Specifications
Storage Included With Every Plan
Storage is primarily used for equipment photos, inspection evidence, maintenance manuals, attachments and operational documents. Usage alerts are provided before quota limits are reached.
Base Storage by Plan
Free Live Site Pilot5 GB
Single Site25 GB
Multi-Site (2–4 sites)35 GB per site (pooled)
Portfolio (5+ sites)50 GB per site (pooled)
EnterpriseCustom allocated capacity
Optional Pooled Add-on Packs
+50 GB pooled storage+$20 / month
+100 GB pooled storage+$30 / month
+500 GB pooled storage+$120 / month
All storage is pooled across your organisation's active sites. Additional storage packs can be activated or cancelled on a monthly basis.
Compute Upgrades & Optional Professional Services
Room To Grow
Busier Operations? Add Performance Boost.
Your plan already includes the performance most facility teams need every day. If your estate runs heavy automation, many integrations or large reporting workloads, add Performance Boost for faster dashboards and reports. No plan change and no downtime.
Performance Boost:+$99 / month
Clear Scope Demarcation
Optional Professional Services
Standard operations and support are included. Specialist engineering, annual development packages and customer-specific project work are scoped transparently.
Annual Development: Essential (80 hrs)+$2,400 / yr ($30/hr)
Annual Development: Growth (240 hrs)+$7,200 / yr ($30/hr)
Data cleansing & complex legacy migrationFrom $600
Custom forms & bespoke workflow engineering$1,100 to $2,200+
ERP and finance system integrationFrom $3,500
BMS and IoT integrationFrom $2,600
On-site asset tagging, QR code printing & physical auditingDay rate + travel
Deployment in your own cloud tenantEnterprise agreement
Built-In Operational Intelligence
Reporting and Automation Built In
FacilityFlow includes contract SLA clocks, 130+ scheduled automation jobs, asset health scores every 6 hours, OEE, MTBF/MTTR, 164 reports and scheduled email digests.
Condition-based maintenance and threshold alerts need equipment history, sensor telemetry or integrations to be configured for your site.
IoT & Telemetry Integration:FacilityFlow supports REST API, webhook and MQTT telemetry, and BMS profiles for BACnet/IP, Modbus TCP, OPC UA, SNMP and KNX. Customer-specific gateway and hardware integrations are scoped separately.
Enterprise Integration Note:FacilityFlow runs on ERPNext and Frappe HRMS v16, so finance, procurement, stock and HR are part of the platform. Integrations with other ERP or accounting systems are quoted separately.
More Adoption Shouldn't Increase Your Software Bill
Per-user pricing can make customers hesitate before giving access to technicians, supervisors, contractors and vendors. FacilityFlow is priced by job site instead.
| Area | FacilityFlow | Typical Per-User CMMS |
|---|---|---|
| Pricing Unit | Per job site / building / facility | Per user / per named seat / month |
| Technicians & Engineers | Unlimited included | Per-seat fee for each technician |
| Requesters & Tenants | Unlimited included (QR & Portal) | Often limited or billed as light seats |
| Third-Party Contractors | Unlimited vendor logins included | Must purchase additional guest/vendor seats |
| Managed Azure Hosting | Included with every plan ($0) | Separate hosting bill or shared multi-tenant SaaS |
| Standard Data Migration | Included ($0) on annual subscriptions | Onboarding fee often charged |
Comparison reflects typical per-user pricing models. Check the terms of the tool you use today.
30-Day Live Site Pilot
Not a Sandbox. Your Real Facility.
We configure one real job site using your operational data so your team can evaluate FacilityFlow in day-to-day operations. Import real assets, configure PPM schedules, create real work orders, and enable QR service requests with $0 software cost.
Real production environment configured for your facility
Import your actual assets, locations, and vendor records
Set up real preventive maintenance (PPM) schedules
Deploy QR codes for tenant & requester service ticketing
Test mobile apps on iOS and Android with your field technicians
All data preserved if you transition to a paid plan
No credit card. No software commitment during the pilot. Standard onboarding included.
Data Governance & Cloud Security
Your Data. Your Operations.
FacilityFlow provides the managed software platform and dedicated Azure environment. You retain 100% operational data ownership and predictable budget stability.
100% Operational Data Ownership
Your work orders, assets, maintenance histories, compliance audits, vendor invoices and IoT telemetry remain your property. Full exports per site, contract or project are available in standard open formats (CSV / JSON), with attachments and audit events.
Open Data Access
Dedicated Managed Environment
Every customer runs on dedicated Microsoft Azure infrastructure with its own FacilityFlow site. Role-based access control and a hash-chained, append-only audit trail are built in. Techseria Private Limited is certified to ISO/IEC 27001:2022, ISO/IEC 27017:2015, ISO/IEC 27018:2025 and SOC 2 Type 2.
Dedicated Azure Environment
Price Protection on Contracted Terms
Your per-site rate is fixed for the term set out in your signed agreement, with renewal rates reviewed in advance. Adding users or technicians never adds a licence cost.
Predictable Pricing
Enterprise Portability
If you later need on-premise, private cloud or your own Azure tenant, FacilityFlow can be deployed there under an Enterprise agreement. Full exports per site, contract or project are standard.
No Vendor Lock-In
Support & Service Demarcation
Support Scope Matrix
Clear boundaries between included managed-environment support and separately chargeable specialist services.
Swipe horizontally to view full matrix
| Operational Activity | Standard Subscription | Extra Chargeable |
|---|---|---|
| Platform availability and monitoring | Included | Not applicable |
| Application bug fixes & security patch deployments | Included | Not applicable |
| Automated daily backups and restore assistance | Included | Not applicable |
| Standard product updates, feature rollouts & documentation | Included | Not applicable |
| Self-service knowledge base, user guides & video tutorials | Included | Not applicable |
| Helpdesk support for reported bugs and platform accessibility | Included | Not applicable |
| End-user operational training & custom change management workshops | Not applicable | Quoted |
| Custom reports, tailored dashboard authoring & workflow re-engineering | Not applicable | Quoted |
| Integrations with other ERP and finance systems | Not applicable | Quoted |
| BMS and IoT integration and field engineering | Not applicable | Quoted |
| Data cleanup, deduplication, on-site audits and physical asset tagging | Not applicable | Quoted |
Detailed Capability Matrix
Complete Feature Comparison Matrix
Compare what is included at every tier.
Swipe horizontally to view all tiers
| Capability | Free Pilot | Single Site | Multi-Site | Portfolio | Enterprise |
|---|---|---|---|---|---|
| Operational Users (Techs, Requesters, Admins) | Unlimited | Unlimited | Unlimited | Unlimited | Unlimited |
| Work Order Management (Reactive & Planned) | Included | Included | Included | Included | Included |
| Preventive Maintenance (PPM) Schedules | Included | Included | Included | Included | Included |
| Asset Register & Lifecycle History | Up to 50 assets | Unlimited | Unlimited | Unlimited | Unlimited |
| Mobile App (iOS & Android for field staff) | Included | Included | Included | Included | Included |
| Vendor & Contractor Portal | Not included | Included | Included | Included | Included |
| QR Code Asset Scanning | Included | Included | Included | Included | Included |
| Included Managed Cloud Storage | 5 GB | 25 GB | 35 GB/site pooled | 50 GB/site pooled | Agreed pooled capacity |
| Health Score, OEE & Analytics | Analytics dashboard | Included | Included | Multi-site rollups | Custom reports |
| Standard Data Migration ($0 on annual) | Up to 4 hrs remote ($0) | 8 hrs remote ($0) | 20 hrs remote ($0) | 32 hrs remote ($0) | Dedicated team |
| Daily Automated Backups & Monitoring | Included | Included | Included | Included | Optional DR (scoped) |
| Native ERPNext / HRMS Connectors | Not included | Available | Available | Available | Full Custom API |
| Customer Azure Tenant Deployment | Not included | Not included | Not included | Not included | Available |
| Support Channels & Response Framework | Email / Docs | Email / Helpdesk (8×5) | Priority Helpdesk (8×5) | Priority + Review | 24×7 Escalation SLA |
| Performance Boost (optional) | Not included | +$99/month | +$99/month | +$99/month or tailored | Tailored |
Frequently Asked Questions
Clear Answers About FacilityFlow Pricing
Transparent explanations covering hosting, migration, support boundaries, and enterprise options.
Everyone on your team gets access: unlimited technicians, supervisors, contractors, requesters and clients. You get faults, work orders, planned maintenance, assets, safety and permits, contracts and KPIs, finance and workforce on one platform, with the mobile app, 164 reports, managed hosting, backups, support and standard migration included. Pricing depends only on how many sites you run.
See FacilityFlow Run One of Your Real Sites
Start with one facility, real assets and real workflows. Prove the operational value before committing to a wider rollout.
No credit card required · 30-day live site pilot · Standard onboarding included
Commercial & Billing Terms
Prices are shown in USD and exclude applicable taxes. Standard plans include managed FacilityFlow hosting within the plan's storage and service allowance. Heavier workloads, integrations or support commitments may need an optional upgrade or a separately agreed Enterprise scope. Annual subscriptions are billed in advance unless otherwise agreed. Feature availability may depend on configuration, your data and integrations.