Audit And Accountability

Evidence on demand

Know who changed what, when and why.

  • Approval workflow

    Draft, AI Proposed, Under Review, Approved, Published and Acknowledged, with role-based transitions and bulk actions.

  • Field-level version history

    Every change to key records is versioned with user and timestamp.

  • Workflow timeline

    Workflow actions, including bulk ones, are recorded on the document timeline.

  • Roster Audit Log

    A structured log of key roster events.

  • Solver run log

    Inputs, status, timing and solver version, so every run can be reviewed.

  • Assignment source

    Each assignment records whether it was AI proposed, manual, manual override, night-shift import or rebalance.

Security And Data Protection

Designed with Singapore PDPA in mind

Controls to support your own compliance policies.

  • Three roster roles

    Administrator, Approver and User, alongside HRMS roles such as Leave Approver and HR Manager.

  • Row-level scoping

    Roster Users see only their own assignments, ballots and requests on core roster records.

  • Privacy-safe logging

    Free-text HR notes are never written to operational logs.

  • Opt-in retention clean-up

    Scheduled removal of audit and distribution logs older than your approved retention period.

  • Clear error messages

    Each says what was blocked, why, who can do it and what to do next.

  • Workspace lockdown

    An admin command hides unrelated ERP workspaces, giving roster users a focused interface.

Ownership And Deployment

Open, owned and upgrade-safe

Built on open-source Frappe, ERPNext and HRMS.

  • Deploy your way

    On-premise, private cloud or managed hosting, which helps with data-residency requirements.

  • Full data ownership

    Customer-controlled hosting and data, with no vendor lock-in.

  • No per-seat platform licence

    Cost does not grow with every new user.

  • Upgrade-safe

    HRMS core is never modified and every migration can be re-run safely.

  • Integration-ready

    Full API for HIS/EMR, identity, HR, biometric devices and BI tools.

  • Operations runbooks

    Backup, disaster recovery, monitoring and security review are documented.

Roadmap

AI assistant with its own audit log

In pilot.

  • AI assistant connector

    ChatGPT and Claude via MCP with 16 tools across role-gated read, self-service, proposal and apply tiers, per-tier switches and an allowed-roles list.

  • AI audit log

    Assistant tool calls are logged with a fixed argument summary and no free text.

Faq

Frequently Asked Questions

Review the governance model with us

Book a demo with your IT, clinical governance and data protection stakeholders.